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New Buyer Information
This form is to sign your agency up so it has access to post IT requests. Please answer the questions to the best of your ability. If you are an individual who needs access to a portal please email customercare@covendis.com. If you need any guidance, please call Covendis Customer Support at (866) 268-3634. We will contact you if we have any clarifying questions.
Buyer Name
*
Street Address
*
Address Line 2
City
*
State
*
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Washington DC
Zip Code
*
Phone Number
*
Email Address
*
User Information
First Name
*
Last Name
*
Phone Number
*
Email Address
*
User Role
*
Buyer Admin
Engagement Manager
Finance Manager
Time Bill Approver
First Name
Last Name
Phone Number
Email Address
User Role
Buyer Admin
Engagement Manager
Finance Manager
Time Bill Approver
First Name
Last Name
Phone Number
Email Address
User Role
Buyer Admin
Engagement Manager
Finance Manager
Time Bill Approver
Workflow Approval
Please use this section to describe any approval steps your requests need to go through prior to posting, and any approval steps which need to be completed completed prior to a contractor beginning their assignment. Currently Covendis has standard approval steps for contractor's which include signed technololgy policies and I-9 verification. Additional approval steps might include: Procurement approval, delegation thresholds, NDA's or other required documents.
Approval Step Name
Is this for the requisition or accepted proposal?
Requisition
Proposal
Approver First Name
Approver Last Name
Approver Phone Number
Approver Email Address
Approval Step Name
Is this for the requisition or accepted proposal?
Requisition
Proposal
Approver First Name
Approver Last Name
Approver Phone Number
Approver Email Address
Approval Step Name
Is this for the requisition or accepted proposal?
Requisition
Proposal
Approver First Name
Approver Last Name
Approver Phone Number
Approver Email Address
Approval Step Name
Is this for the requisition or accepted proposal?
Requisition
Proposal
Approver First Name
Approver Last Name
Approver Phone Number
Approver Email Address
If there are any internal documents that need to be signed by selected contractors, you may upload them here. (Employment waivers, non-disclosures, HIPPA form, Business Associate Agreements, etc.)
Document 1
Document 2
Document 3
System Functionality
Do you have job templates you will be using? If yes, you may attach the position titles and descriptions below:
Yes
No
Job templates
Is there a specific time card template Covendis needs to use for hourly contractors? (I.E. overtime calculations, activities based pricing, etc.)
Yes
No
Please list any specific time card requirements:
Do you use your own time keeping system? If so, please describe how often the feed needs to be uploaded and audit controls for sending and receiving.
Yes
No
Time Feed details, if needed:
Background Checks
Covendis will facilitate background checks for the State of Connecticut. Would you like Covendis to facilitate background checks for your Agency?
*
Yes
No
If you conduct your background checks internally and you need Covendis to facilitate a signed release form please upload it here so we may provide it to our suppliers upon acceptance of temporary personnel:
The following is a list of the contract requested background checks.
Employment Verification: 7 years
Employment Eligibility
Education Verifcation
License Verification
State and County Criminal History to 7 years
Sex Offender Registry
Federal Criminal History to 7 years
Court Records Check
If your agency would prefer different background checks or additional background checks, please indicate your preferences below.
US Verification Services:
Employment
Education
Professional License
Professional Reference
Motor Vehicle Report
International Services:
International Employment
International Education
International Criminal
Criminal Check Services:
County Criminal History
Statewide Criminal History
Federal Criminal History
US Criminal Record Locator
National Sex Offender Registry
Address to Current County Criminal History Only
Address to Current Statewide Criminal History Only
Address to County Criminal History (7 year) Address to Current Statewide Criminal History Only
Address to Statewide Criminal History (7 year)
Address to Federal Criminal History (7 year)
Address to Civil Upper Court History (3 Year)
Drug Screening Services
5 Panel Urine
10 Panel Urine
Miscellaneous Services
SSN Address Trace
Global Monitor Check
Global Monitor Check Plus
OIG & GSA Excluded Parties Search
FACIS Level 3
International Services
International Education
International Employment
International Criminal
If you do not see your background check requirements listed, please add them below:
Accounts Payable Information
Accounts Payable Contact First Name
*
Accounts Payable Contact Last Name
*
Accounts Payable Contact Phone Number
*
Accounts Payable Contact Email Address
*
Does Accounts Payable have a general email address? Please provide below.
*
Does your agency use P Cards?
*
Yes
No
What is your agency's preferred method of payment?
*
P Card
ACH
Wire Transfer
Check
Other
Other
What information is needed for invoice configuration? Example: by manager, purchase order, department, cost center, etc.?
Save & Return
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