Applicants must wait for the application to be approved before making any payments towards, or starting work on, grant eligible expenses. Payments made or work started before approval shall be ineligible for reimbursement.
Changes to Project or Contractors
Once approved by the Business Resource Committee, applicants can begin work on their project. All grant awardees MUST obtain approval from CCT staff for any changes to the contractors or project details that were submitted in the application. CCT staff reserves the right to refuse reimbursement in part, or in whole, for unauthorized changes. Awardees should ensure they, or their contractors, have secured all the necessary permits for their project. Grants may be terminated for non-permitted work.
All grant awardees have up to 9 months to complete their projects from the date of committee approval. Unanticipated events or situations may result in a longer project. In certain circumstances, awardees may apply for grant extensions; however, they must do so prior to the expiration of the grant and demonstrate significant progress at the time of request. Staff reserve the right to terminate grants based on the time limits if the project has not shown significant progress or the awardee has become non-responsive.
Upon completion of the project, staff will visit the site of the project to inspect the work. Awardees must submit copies of paid invoices AND proof of payment for each invoice to demonstrate that they have met all the required matching expenditure amounts. Copies of posted checks or bank statements are acceptable forms of Proof of Payment. Lien waivers cannot be used as proof of payment. Cash payments are not allowed.
Once the work is confirmed and the necessary documents have been submitted, please allow up to 90 days for the reimbursement to occur.